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How to Access Your Medical Records

Subject Access Request Information & Application

This practice handles medical records in-line with laws on data protection and confidentiality.
You have the right to view, or be given a copy, of your medical record. We call this a ‘Subject Access Request’.

  • You will need to apply in writing using our application form. We can also assist you completing a form if needed.
  • You will need to provide proof of identity and authorisation, detailed below.
  • Records must be collected from the Practice; you will to bring a password protected memory stick device, or equivalent.

Our recommendation is to view your medical records with one of our team, in the first instance. This allows us to explain any entries that you may have questions about.
If you wish to view the records with one of our doctors, we can make an appointment for you, which will be charged.

Application Form

Download our application form:


Costs & Processing Time:

Straightforward requests can be completed without cost. If the request involves an onerous volume of work, or repeat requests, we will charge an administration fee of between £50 and £100, depending on the type of information required.

Once we have your application to view or receive a copy of the medical records, we will comply within 30 days.

We will discuss with you the best format to provide the records that you request. Our systems are fully digital with no paper records kept.

Required Identification and Authorisation:

If you are requesting your own medical records:
– Application form
– A copy of your birth certificate, driving licence or passport
– Provide two documents, at least one with photo ID.

If you are requesting a copy of medical records of:

Another adult patient:
– proof of your identity, as above
– a letter of authorisation from the patient with proof of their identity as above
– a copy of Lasting Power of Attorney

A child:
– proof of your identity, as above
– a copy of the child’s birth certificate or passport.
– where a child is capable of giving consent, a letter from the child authorising the application (e.g. most children over 16yrs of age).

A deceased patient:
– Proof of your identity, as above
– A copy of the deceased’s death certificate
– If available, a copy of the Grant of Probate naming you as the deceased’s representative or executor.

For more information, view our full privacy policy: